FINANCE COORDINATOR

Les Maisons Transitionnelles O3 On Our Own (O3) is a non-profit community organization in NDG that offers support services and affordable housing to young parents (16 to 30 years old) and their children (0 to 5 years old). Our individualized, culturally safe programs promote opportunities for growth and well being, leading to improved parenting, financial literacy, mental health, healthy relationships, and healthy living.

Reporting to the Director, the Finance Coordinator will join a collaborative team to provide full-cycle bookkeeping services including transactions, reports, and payroll, as well as administrative support to the organization.

Responsibilities of the Finance Coordinator include

Finance

  • Manage payroll functions for 4-5 staff , including source deductions and agreements with payroll services companies (Nethris)
  • Accurately code and enter rent invoices, expenses, employee expense reports, and donation revenue
  • Track and follow-up with OMHM subsidy agreements and resident rent payments
  • Issue cheques, record pre-authorized payments, issue online payments and manage online supplier accounts
  • Prepare monthly and quarterly banking and GL account reconciliations (such as prepaid expenses, accrued liabilities, cash clearing, and miscellaneous receivables) and process journal entries for two bank accounts
  • Provide monthly, quarterly, and annual financial reports to the Director and the Board of Directors, including program and building specific information as needed
  • Prepare annual audit information and annual charitable return
  • Working in conjunction with the director, establish or review financial plans, including budgets and procedures, to enable O3 to sustain its service delivery model

Donations management

  • Preparation of donation receipts
  • Support data management needs for Annual Programs, including exporting mail files for mailings, appeal, and constituent coding 
  • Input donor data from non-digital donations into donor management system and manage mailing preferences 

Administration

  • Manage office supplies
  • Organization of files and records
  • Potentially, time-permitting, assist with other administrative tasks such as preparation of materials and coordination of Board and committee meeting
  • Meet with the director—virtually or in person—on a regular basis

Required Experience:   

  • Minimum of 2 years experience in bookkeeping and accounting, or a similar role
  • Experience in a charitable organizational setting
  • Knowledge of Quickbooks and Nethris payroll processing an asset
  • Reliability, accuracy, and thoroughness
  • Excellent interpersonal and communication skills with the ability to deal sensitively with individuals of diverse backgrounds.
  • Strong organizational and time management skills
  • Ability to work both individually and in a team
  • Strong English and basic French communication skills (workplace is in English, some suppliers communicate in French)

Position details:
Type: 30 hours a week, 1-year maternity leave replacement contract
Start date: as soon as possible (August 2022)
Compensation: $25/hour
Location and schedule: Hybrid (on-site/remote) Some onsite work necessary but remote admin work possible 1-2 days a week. Semi-flexible schedule: mostly within regular business hours but flexibility to start early or late
Benefits: three weeks vacation (6%), personal days and sick days 

Applications will be accepted and interviews will be conducted on a rolling basis. We aim to close applications on August 7, 2022 please apply before this date or contact us to inquire if the position is still open.

Please email your C.V. and cover letter to admin@o3onourown.com. Only those applicants considered for an interview will be contacted.

O3 encourages applications from mothers, women, Aboriginal Peoples, visible minorities, and ethnic minorities. We aim to hire people who reflect the population we serve.

All applicants are advised that an offer of employment is contingent upon the successful completion of a police check.